Luca connects farmers, tradespeople and small businesses with their accountant. Receipts are photographed on a phone, extracted by AI, and ready for your VAT return.
A carrier bag of crumpled receipts lands on your desk at year-end. Half are faded, some are missing, none are in order.
You spend hours typing vendor names, amounts, and VAT numbers into spreadsheets. Every receipt. Every client. Every quarter.
No supplier VAT number on the receipt? That's reclaimable VAT lost. You can't claim what you can't prove.
Add your client in Luca. They get a unique link and a 6-character code. That's it — no app download, no account creation, no training needed.
Your client opens the link on their phone and takes a photo. Works offline on a tractor, in a workshop, on a building site. Syncs when they're back online.
Luca reads every receipt and pulls out the date, vendor, amounts, VAT rate, supplier VAT number, category, and description. Automatically.
Open your dashboard. Receipts are there, categorised, with image and data side by side. Correct anything the AI missed, then export straight to your accounting software.
Receipts grouped by period — quarterly for UK, bi-monthly for Ireland. Split by VAT rate. Missing supplier VAT numbers flagged. At-risk amounts highlighted.
Upload a bank statement CSV. Luca auto-matches transactions to receipts by amount and date. See what's matched, what's missing, what needs attention.
One-click export to Sage 50, Xero, QuickBooks, Surf Accounts, or Big Red Book. Correct field mappings, correct tax codes, ready to import.
Change a category once and Luca remembers. Next time that vendor appears, it's already correct. Less reviewing, more approving.
Dashboard shows every client with traffic-light status. Who's up to date, who has missing VAT numbers, who needs chasing. At a glance.
No app to install. No account to create. No training. Open a link, take a photo, done. Works offline. Even your least tech-savvy client can use it.
Set up your firm in 30 seconds. Add your first client in another 30. They can start capturing receipts immediately.